**Preferred Method: Online Submission To streamline reimbursements,

SHBC now accepts online submissions through two Google Forms:

 

• Meal Expense Reimbursement Form: https://forms.gle/MFfo3jXSZLjErTpt9

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• Non-Meal Expense Reimbursement Form: https://forms.gle/5mRVw3o5k7C8YGDz5

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 Instructions for reimbursements and direct payment requests:

• Choose the correct form (Meal or Non-Meal).

• Enter all required details, including: 

     o Your name and contact info

     o Team name

     o Expense type and description

• Upload a clear, itemized receipt or invoice (PDF or image file):

     o For reimbursements, include proof of payment.

     o For direct vendor payments, upload a bill/invoice made out to: Silver Hawks Booster Club 7001 S. 14th Street Lincoln, NE 68512

• If someone other than the Parent Rep is submitting, include their name and confirm the Parent Rep’s approval.

 

IMPORTANT: While we transition to this digital process, retain copies of all receipts and invoices throughout the season in case of upload issues or follow-up questions from the Treasurer.

 

Alternate Method: Paper Form (Last Resort)

If online submission is not possible due to technical or access issues, you may submit your reimbursement using the paper Expense Voucher (below). This method should be used only in exceptional situations.

 

Paper Submission Steps:

• Complete and sign the Expense Voucher

• Attach an itemized receipt or invoice

• Include the signature of the Parent Rep if different from the requestor

• Drop completed materials in the Booster Club mailbox, located below the Booster Store window near LSW’s main office (see pciture below)

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**Processing Timeline • All expenses must be submitted within 60 days of purchase or by the end of the school. Failure to complete forms in their entirety, including with proper signatures and supporting documentation, may result in a delay in processing**